A wise man once said that the world is not waiting for our excuses, but for our manifestation. This holds true in every area of our lives. Whether as an individual or an organization, what matters more, is the results we have to show at the end of the day rather than the challenges we face along the way. This article focuses on what productivity means; its importance and how we could drive and influence productivity at our workplace, whether as an organization or as an employee.
We live in the era of the Fourth Industrial Revolution where technology is fast taking away jobs than new jobs are created. Being productive has become more necessary than ever so as not to be left behind.
Productivity simply means the state or quality of being productive. It refers to the effectiveness of a productive effort and is usually measured in terms of the rate of output per unit of input. In other words, productivity is determined by how much can be produced within the shortest time possible, given the tools at one’s disposal. It isn’t about working harder or getting busier doing more things. It entails working smarter, refining processes, speeding up workflows, and reducing the chances of interruptions in the process flow.
As an employee, these are a few tips on how to scale up your productivity at the workplace-
- Focus on the more important tasks first: In other words, “Eat that Frog!” It was Mark Twain who said “if it’s your job to eat a frog, it’s best to do it first thing in the morning. And if it’s your job to eat two frogs, it’s best to eat the biggest one first.”
It’s tempting to try to do the easier tasks first and get them out of the way before focusing on the harder or more important tasks. However, to be more productive, always aim to do your most important, most undesirable task first.
- Avoid Multitasking: Trying to do several things at the same time could lower your productivity. It’s better to determine your priorities and focus on getting the tasks done in order of their importance or urgency as occasion demands.
- Have a To-Do-List: This helps you stay organized and ready to carry out needed tasks without missing out on them.
- Reduce time spent on Meetings: While meetings are important, they have a way of using up a lot of productive time. Some issues could be sorted via an email or a telephone conversation rather than scheduling a meeting.
- Innovate and automate your process: Always look for better and easier ways to get your job done that would reduce the time you spend carrying out the task, yet give you the desired result.
As an employer or a manager, it is important to seek ways to improve your workplace conditions which will, in turn, improve your organization’s productivity. This includes;
- Workplace Environment: Do your employees feel safe and secure in their jobs or is the work environment full of tension and negativity? To ensure productivity, create a positive work atmosphere by encouraging open conversation, honest and positive feedback as well as timely praise where deserved.
- Employee Engagement: An organization that invests in its people will reap a more productive workforce. Thus, ensure the learning and development of your employees and create a positive culture of trust and respect.
- Use Technology to your Advantage: Teaching your employees to embrace technology and maximize what is available even without having to spend millions to acquire the latest devices will improve your organization’s productivity.
In conclusion, as an employee or an employer, you either be productive or wither away. Always strive to be a step ahead of everyone else and constantly come up with new ideas and better ways of doing things to improve on the current ones. Being productive has never been and is still not just one out of many options to choose from. It is a crucial element, required to stay relevant, not just in the business world but in life as well.
Definition of Productivity. Sourced from – https://www.google.com/search?q=productivity+definition&oq=productivity&aqs=chrome.1.69i57j0i433l3j0l2j46j0l3.12722j0j7&sourceid=chrome&ie=UTF-8
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Victoria Duke is an astute professional with zest and passion for total quality and excellence. She is a lawyer by profession, a certified Company Secretary and Administrator and an author of the book; ‘Quit the Excuses!’. Victoria has over eight years’ experience working as a legal counsel, corporate governance and contract lawyer, and currently works with Novacroft, a tech company aimed at providing technological solutions to companies in the United Kingdom where she currently lives. She is passionate about protecting the rights of vulnerable people, especially women and children.